Search Montgomery County Public Records
Montgomery County public records are maintained by the clerk and recorder offices at the courthouse in Crawfordsville, Indiana. Court filings, property documents, and other official records can be accessed in person, by mail, or online through Indiana's free MyCase portal and the Doxpop document search system.
Montgomery County Quick Facts
Montgomery County Clerk and Court Records
The Montgomery County Clerk is located at 100 E Main St, Crawfordsville, IN 47933. Phone: (765) 364-6430. The clerk's office is the official keeper of all court records filed in Montgomery County. That includes criminal cases, civil suits, small claims, family law matters, probate filings, and judgment records. Staff can help you search by name or case number, and copies of filed documents are available for a per-page fee.
Indiana's free court search tool, MyCase, is available at public.courts.in.gov/mycase. You can search Montgomery County cases by party name, attorney, or case number. The portal shows case type, filing date, hearing dates, and current status. It does not display document images, but it tells you what has been filed so you know what to request from the clerk's office.
Marriage licenses issued in Montgomery County are on file with the clerk. The state's Marriage License Public Lookup at public.courts.in.gov/MLPL covers licenses issued since 1993. Older records may require a direct request to the clerk or a visit to the Indiana State Library in Indianapolis.
Property Records Through the Recorder
The Montgomery County Recorder is also at 100 E Main St, Crawfordsville, IN 47933. Phone: (765) 364-6420. The recorder files and stores all land records for the county. These include warranty deeds, mortgage documents, liens, releases, easements, plats, and other instruments that affect real property. The recorder's office is the official source when you need to confirm ownership or check encumbrances on a parcel.
Doxpop at doxpop.com is a widely used tool for searching Indiana recorder and court records online. It covers dozens of Indiana counties including Montgomery. Index searches are available for free; document images carry a small per-page fee. The site also offers a free Property Watch service that sends email alerts when a new document is recorded against your property address. That's a useful safeguard against deed fraud.
The Indiana MyCase portal shown below is the starting point for court record searches statewide. It covers Montgomery County circuit and superior court filings going back many years.
Search by name or case number to pull up Montgomery County court cases quickly without calling the clerk's office.
Vital Records for Montgomery County Residents
Birth and death certificates are not issued at the county level in Indiana. Those records are handled by the Indiana Department of Health Vital Records office. You can order them online, by mail, or in person through in.gov/health/vital-records. Birth certificates cost $10 each. Death certificates are $8. You'll need to show valid ID and establish eligibility. Processing times vary depending on how you order.
Divorce records are court records, so they stay with the Montgomery County Clerk. Search through MyCase or request copies at the courthouse in Crawfordsville. Dissolution of marriage cases are indexed under the names of both parties.
Indiana's Access to Public Records Act
Indiana's Access to Public Records Act, commonly called APRA, is found at IC 5-14-3-1 and IC 5-14-3-3. It gives every person the right to inspect or copy most public records held by Indiana government agencies. You don't need to explain why you want a record. The law applies to Montgomery County offices just as it does statewide. Agencies must respond to verbal requests within 24 hours and written requests within seven days.
If a Montgomery County office denies your request, they must give you the legal basis for the denial. For help or to file a complaint, contact the Indiana Public Access Counselor at in.gov/pac or by phone at 317-234-0906. The Public Access Counselor provides free guidance and can issue advisory opinions on disputes about record access.
Business and Licensing Records
Indiana's business entity search at inbiz.in.gov lets you look up any LLC, corporation, partnership, or nonprofit registered in the state. You can search by entity name or registered agent. This is helpful when verifying whether a business operating in Montgomery County is in good standing. For local assumed business name filings, also known as DBA registrations, check directly with the Montgomery County Recorder.
Occupational licenses and professional credentials are managed at the state level through Indiana Professional Licensing Agency. Check their database for contractors, healthcare providers, and other licensed professionals who serve Montgomery County.
Criminal and Law Enforcement Records
Court-level criminal records for Montgomery County cases appear in the MyCase portal. For arrest records and incident reports from the Montgomery County Sheriff's Office, contact that office directly. State Police records can be requested through in.accessgov.com/isp-apra.
Background check requests that require an official criminal history must go through Indiana State Police using their certified channels. The information on MyCase is for general reference and may not reflect the full history needed for employment or housing screening.
Additional Online Tools
Tapestry is a subscription-based recorder document search available through some county sites. It charges $8.75 per search plus $1 per page for images. For occasional use, Doxpop or a direct request to the Montgomery County Recorder is usually easier. For attorneys or title companies doing high-volume work, a Laredo subscription ($30-$300 per month depending on access level) may be worthwhile for faster bulk access to recorded documents.
The Indiana Courts public records guide at in.gov/courts covers statewide court access policies and lists available online tools. If a Montgomery County case was appealed, the appellate court records are held at the state level, not by the county clerk.
| Montgomery County Office Directory | |
|---|---|
| Clerk Address | 100 E Main St, Crawfordsville, IN 47933 |
| Clerk Phone | (765) 364-6430 |
| Recorder Address | 100 E Main St, Crawfordsville, IN 47933 |
| Recorder Phone | (765) 364-6420 |
| Court Search | MyCase (free) |
| Property Search | Doxpop |
| Marriage Lookup | State Marriage Portal (free) |
| Vital Records | Indiana Dept. of Health |
Cities in Montgomery County
Crawfordsville is the county seat of Montgomery County and has its own public records page. Other communities in the county include Ladoga, Waveland, and New Market, but none meet the population threshold for separate pages.
Nearby Counties
Montgomery County is bordered by seven Indiana counties, each with its own court system and records offices.