Access New Albany Public Records

Public records in New Albany, Indiana are divided between two levels of government: the City of New Albany manages records created by city offices, while the Floyd County Clerk, Recorder, and courts handle case filings and property records for the entire county. This page covers where to find court cases, land records, vital records, and city documents in New Albany under Indiana's Access to Public Records Act.

New Albany City Clerk

The New Albany City Clerk is Vicki Glotzbach. Phone: (812) 948-5336. Email: vglotzbach@cityofnewalbany.com. Deputy Clerk Mindy Milburn can also assist with records requests at mmilburn@cityofnewalbany.com. The city clerk manages official city records including council minutes, ordinances, resolutions, contracts, permits, and departmental files. These are public records under Indiana Code IC 5-14-3-1 and are open to any person for inspection or copying.

To request city records, contact the clerk's office by phone or email. Explain what you are looking for and the approximate date range. Staff will locate the record and let you know when it is ready and what copy fees apply. Written requests receive a response within seven calendar days under APRA. The city is not required to create new documents or compile data in a format it does not already maintain.

The New Albany city clerk's office handles city government records and can assist with APRA requests for ordinances, resolutions, meeting minutes, and other official city documents.

Floyd County Court Records

New Albany is the county seat of Floyd County. All court filings for the city run through the Floyd County Clerk. The clerk's office holds civil, criminal, family, probate, and small claims records for the county. Court records are public except where sealed by a judge.

The free MyCase portal at public.courts.in.gov/mycase is the best way to search Floyd County court cases online. Search by name or case number and view case status, parties, filings, and hearing dates at no cost. Most cases filed in recent years are indexed. For older or sealed records, contact the clerk directly. Plain copies run $1 per page; certified copies cost more.

Divorce and dissolution files are held by the county clerk. MyCase will show you if a case exists and its status. For certified copies of decrees, you must contact the clerk. The Marriage License Public Lookup at public.courts.in.gov/MLPL covers Floyd County marriage licenses issued from 1993 forward.

Property Records in Floyd County

The Floyd County Recorder holds all recorded land documents for the county, including deeds, mortgages, liens, easements, and plats for New Albany properties. This is the place to trace ownership history, find a lien, or confirm what is recorded against a specific parcel.

Doxpop at doxpop.com provides online access to Floyd County recorder documents and court records. Document index searches may be free; image downloads carry a small fee. Doxpop also offers a free Property Watch service that emails you when a new document is recorded against your property, which can help catch fraudulent filings early.

MyLocal Indiana at mylocal.in.gov has parcel and assessment data for Floyd County as well. It is a free, state-run resource that does not require creating an account.

Vital Records

Birth and death certificates for events in New Albany are issued by the Indiana Department of Health. Order by mail or in person at in.gov/health/vital-records. Birth certificates are $10. Death certificates are $8. Photo ID is required. You may also need to show a relationship to the person named on the record depending on the certificate type you request.

Older historical vital records for Floyd County may also be available through the Indiana State Library and local genealogical societies. Those sources can supplement the state's official database for older events.

How to File an APRA Request

Any person can request public records from a New Albany city office or Floyd County agency under Indiana Code IC 5-14-3-3. No reason is required. You do not need to identify yourself. Verbal requests must be answered within 24 hours. Written requests must get a substantive response within seven calendar days. If the agency needs more time, it must tell you a specific date when records will be ready.

If the city or county denies your request, they must cite the specific exemption under IC 5-14-3-4. Common exemptions include sealed court files, personnel records, and certain law enforcement investigation materials. If you think a denial was wrong, contact the Indiana Public Access Counselor at in.gov/pac or call 317-234-0906. PAC advisory opinions are free.

Business Entities and State Records

Indiana business registrations are searchable for free at inbiz.in.gov. Look up any LLC, corporation, or other registered entity by name. For assumed business name (DBA) filings in Floyd County, contact the recorder. Indiana State Police records are available at in.accessgov.com/isp-apra. For New Albany Police Department records, contact that department directly.

Nearby Indiana Cities

Jeffersonville is the closest qualifying Indiana city to New Albany, located just to the east along the Ohio River in Clark County.